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Re: Travel expenses in payroll

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Hi Emilia,

 

in the standard programs, all wagetypes arrive in payroll.

However, it is quite normal that you need some, but not all of them. A common issue, e.g. in Germany.

What you'd usually do, is to get rid of them as soon as they arrive in the payroll schema. The best place to do this is immediately after the function ASREI, which usually sits in the subschema <country-indicator>REI (e.g., for the UK this would be GREI or for Germany DREI), which sits between the Gross Payment part and the subschema XLON. If you can't find it, expand the schema with report RPDASC00 and search for ASREI

 

Add a custom rule after ASREI. This rule should be processed with function PIT

In the rule you check for the wagetypes you want to keep (explicitely (WGTYP?) or better: use an existing or custom processing class in T512W and check with VWTCL). For those you need to process further in payroll, put an "ADDWT *", for the others do nothing, which will make them disappear.

 

This way, the "unwanted" wagetypes would still need to be in T512w, but it doesn't really matter which settings you have in there, because they don't go through any further rules in the schema. So, basically you could also copy them from the daily allowance wagetype and just change the text and possibly the one processing class you may choose to indicate deleting or keeping.

 

You'd need a minimum knowledge of the payroll schema to implement this. If you don't have that, better ask a payroll colleague to help. But it's really a matter of an hour max.

 

Apologies, if this is much too detailed for you - I don't know, whether you are a payroll person or focused on expenses only.

 

best wishes

Sven


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